Audit report - audit of the departmental departure process / Audit and Evaluation Branch. : Iu4-185/2012E-PDF

"In accordance with the approved Industry Canada 2011-2014 Multi-Year Risk-Based Audit Plan, the Audit and Evaluation Branch (AEB) undertook an audit of the Departmental Departure Process. The Treasury Board Directive on Financial Management of Pay Administration deals with departure procedures and requires that the Chief Financial Officer establish management practices and controls to ensure effective internal control over the financial management of pay administration. This includes establishing, in collaboration with Human Resources, a departure report and checklist process to sign off and certify that all money owing to the Crown, or any other material, is accounted for before an employee leaves the department. The process is to include sign off by such areas as human resources, security, material management, administration, library, and financial services. In September 2010, Industry Canada (IC) assessed its departure process. The review led to the development of a new Departmental Departure Process that includes a directive, an automated notification and a revised form. Prior to the implementation of the new process, six different departure forms and different processes existed within Industry Canada. Establishing a new process also served to integrate the different parties involved in the departure process and eliminate “silos” within the department. Communication activities were undertaken prior to the implementation, which included briefings to management committees, information sessions, emails to managers and employees and the development of a new Departure Process Website. The new process was launched December 20, 2010 in the National Capital Region and June 6, 2011 in the Regions”--p. 1.

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publications.gc.ca/pub?id=9.802698&sl=1

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